Tick to acknowledge that you have read and understood the following:
As part of the recruitment process, the organisation collects and processes personal data relating to job applicants. The organisation is committed to transparency in the collection and use of that data and to meeting its data protection obligations.
The organisation collects a range of information about applicants, which may include:
- Name, address and contact details, including email address and telephone number;
- Details of qualifications, skills, experience and employment history;
- Information about your current level of remuneration, including benefit entitlements;
- Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
- Information about your entitlement to work in the UK
- Equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief.
This information is collected in a variety of ways, including application forms, CVs and other supporting documents, and through interviews/assessments and employment references.
Processing data and keeping records in this way enables the organisation to manage the recruitment process, assess and confirm a candidate’s suitability for employment and make informed recruitment decisions. It also gives the organisation the data needed to enter into a contract with successful applicants and to comply with its legal obligations as an employer.
Where the organisation relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.
The organisation processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
Where the organisation processes other special categories of data, such as information about ethnic origin, sexual orientation, health, religion or belief, age, gender or marital status, this is done for the purposes of equal opportunities monitoring with the explicit consent of job applicants, which can be withdrawn at any time.
Where the organisation is obliged to seek information about criminal convictions and offences, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, the organisation will keep your personal data on file in case there are future employment opportunities for which you may be suitable. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Your information will be shared internally for the purposes of the recruitment exercise. This may include members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and ICT staff if access to the data is necessary for the performance of their duties.
The organisation will not share your data with third parties, except to seek references or to obtain any necessary background checks to confirm suitability for employment.
The organisation will not transfer your data outside the European Economic Area.
The organisation takes security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
If your application for employment is unsuccessful, the organisation will hold your data on file for 6 months after the end of the relevant recruitment process. If you agree to allow the organisation to keep your personal data on file, the organisation will hold your data on file for a further 3 months for consideration for future employment opportunities. At the end of that period your data will be deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your employment record and retained during your employment. The periods for which your data will then be held will be provided to you in a new privacy notice.
As a data subject, your rights include the right to:
- Access and obtain a copy of your data on request;
- Require the organisation to change incorrect or incomplete data;
- Require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
- Object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing; and
- Ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation’s legitimate grounds for processing data.
If you would like to exercise any of these rights, please contact the organisation.
If you believe that the organisation has not complied with your data protection rights, you can report this to the Information Commissioner.
You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application adequately or at all.
You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.